HSCB (Childcare Partnerships) – Privacy Notice
Data Controller Name: Health and Social Care Board (Childcare Partnerships)
Address: Health and Social Care Board 12-22 Linenhall Street Belfast
Data Protection Officer
Health and Social Care Board
Telephone: 028 9536 2912
Childcare Partnership Website
Health and Social Care (HSC) (Childcare Partnerships) organisations respect the security and privacy concerns of users on this and all its websites.
The Health and Social Care Board (HSCB) (Childcare Partnerships) is registered under the Data Protection (Charges and Information) Regulations 2018 (Z1705328) and we confirm that we will comply with the Data Protection Act 2018 in all our dealings with your personal data.
We use the information provided by you to see what is most effective about our websites and to help us identify ways to improve it and make it more effective.
We do not share data with other organisations unless the law permits us to do so. We will share personal information only with our authorised data processors who must at all times act on HSCB’s (Childcare Partnerships) instructions as the Data Controller under the Data Protection Act. Before you submit any information, we will notify you as to why we are asking for specific information and it is up to you whether to provide it.
Any other websites that our website links to are third party sites and we have no control over the way these sites use your information. If you choose to access these sites via the links provided, you should read their privacy policies to ascertain what information they may collect from you and how they may use it in accordance with their privacy policies.
A cookie is a small file of information that allows us to distinguish you from other users of our website, and to save and retrieve information about your visit to our website. This website uses Google Analytics cookies to allow us to see how the site is used to help us improve the content and user experience, for example, by allowing us to recognise and count the number of visitors and how visitors move around our website when they are using it. This enables us to ensure that users are finding what they are looking for easily.
Cookies cannot be used to identify you personally and no personal information is collected that could be used to identify you. You are not obliged to accept a cookie and you may modify your browser so that it will not accept cookies and you may delete cookies stored on your computer.
Childcare Partnership Training
Why we process your personal data:
Childcare Partnerships include a range of organisations involved in the planning for childcare provision across N Ireland. The childcare partnerships make available a range of training courses to staff employed in the childcare sector. We need your personal information (name, job title, email address, workplace address & mobile/telephone number) to allow us to process your applications for training and events. We may also contact you in relation to other items of information that may be of interest to your early years practice. If you are providing the Childcare Partnerships with personal information on behalf of another person, it is your responsibility to ensure that you have their consent to provide the CCP with their information.
The lawful basis for processing your personal data:
We have identified the lawful basis for processing your personal information as consent/contract. When applying for a training course provided by the Childcare Partnership, you provide the Childcare Partnership with some data about yourself. This data is stored in a secure portfolio that is created by the system enabling you to keep track of the training courses you attend and print certificates. Only you or your manager/administrator with your consent, can view this profile. Childcare Partnerships only hold the data that you provide us with.
Withdrawal of consent to process your data:
You have the right to withdraw consent at any time and ask us to delete your personal data. Subsequently we will remove your information and contact details from our records. You can do so by contacting us by email CCPWebsite@hscni.net or by phoning the Health and Social Care Board (Childcare Partnerships) at 028 95362004.
The Childcare Partnership will delete your personal profile if you have not accessed it for an eight year period. The anonymised information will however, be stored for statistical purposes.
Categories of personal data being processed:
The personal information that we process (name, job title, email address, workplace address & mobile/telephone number) is the information that you or your manager/ administrator with your consent, have supplied to help us to process your training requests and to provide you with information that may be of interest to you in your Early Years role.
Where do you get my personal data from?
We obtain this information from you or your manager/administrator with your consent, when you provide them to us via the website booking system, email, telephone, and mail.
Do you share my personal data with anyone else?
The CCPs will only share your personal data (name and setting) with the training provider responsible for delivering the training that you have applied for (or that has been applied for on your behalf).
The purpose is to enable the training provider to keep a record of attendances at each course. The updated list is returned to CCP Training and Quality Team to enable us to review attendance levels and provide more relevant and high quality training.
Do you transfer my personal data to other countries?
The CCP does not transfer personal information to other countries.
How long do you keep my personal data?
We will only retain your information for as long as necessary, in line with the Department Health’s (DOH) Good Management Good Records (GMGR) guidance on the retention of information https://www.health-ni.gov.uk/topics/good-management-good-record
Data will be held on the system for eight years after the last entry is made. GMGR Disposal Schedule – Section O https://www.health-ni.gov.uk/articles/disposal-schedule-section-o
How do you use my personal data to make decisions about me?
We use your personal data to help us to allocate training. We aim to do this in a fair and equitable manner and therefore will consider how much training your setting has received in comparison with other settings. We also record notice of inability to attend. Having considered these factors we may or may not allocate you training. Aggregated numerical data is used to ensure that training continues to meet the needs of the staff employed in the childcare sector.
We will also use your data to communicate with you about your future training needs which will help us decide what training we provide to the Early Years sector and to let you know when there are special events and conferences happening.
What rights do I have?
- You have the right to obtain confirmation that your data is being processed, and access to your personal data
- You are entitled to have personal data rectified if it is inaccurate or incomplete
- You have a right to have personal data erased and to prevent processing, in specific circumstances
- You have the right to ‘block’ or suppress processing of personal data, in specific circumstances
- You have the right to data portability, in specific circumstances
- You have the right to object to the processing, in specific circumstances
- You have rights in relation to automated decision making and profiling
How do I complain if I am not happy?
The CCP will be happy to try and address any concerns or queries that you may have; however you can find out more information about your rights on the Information Commissioner’s Office website or you can contact them at the address provided below.
If you wish to exercise any of your rights or if you are unhappy with any aspect of this privacy notice please contact CCPWebsite@hscni.net
If you are unhappy with how your personal information is being processed, please contact The Data Protection Officer at CCPWebsite@hscni.net
If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Tel: 0303 123 1113